Nishant Kumar Yadav, Deputy Commissioner, UT Chandigarh, today visited the Estate Office and Sub-Registrar Office to review the progress of scanning and digitisation of property-related records. The visit was aimed at assessing both the pace and quality of work being undertaken for the creation of a comprehensive, accurate and reliable digital record management system.
The Deputy Commissioner was accompanied by the Assistant Estate Officer (AEO) and representatives of Capital Record Centre Private Limited, the agency engaged for executing the digitisation work. During the review, the agency informed that the scanning of records commenced in September 2025.
Out of a total of approximately 20 lakh papers pertaining to property files maintained by the Estate Office, about 16 lakh papers have been scanned so far. Similarly, at the Sub-Registrar Office, scanning work has been completed for around 17 lakh papers out of a total of 26 lakh papers.
It was highlighted that under this major reform initiative of the Chandigarh Administration, three key offices dealing with public records—namely the Sub-Registrar Office (registry records), Estate Office (property records) and Revenue Offices (revenue records)—have been identified for digitisation.
The digitisation process involves multiple structured stages to ensure accuracy and reliability. Initially, physical records are systematically scanned by the agency. This is followed by proofreading of the scanned data, thereafter rigorous quality checks are conducted, and finally an authenticated electronic file (e-file) of each record is created and securely stored.
This multi-layered process ensures that the digital records are complete, error-free and fit for long-term official use.While reviewing the work, the Deputy Commissioner emphasized that rechecking and verification of scanned data is of utmost importance, as this digital database will be used by multiple departments and stakeholders in the future for reference, verification and citizen service delivery.
He directed that there should be zero tolerance for errors and that strict quality control mechanisms must be adhered to at every stage of the process.The Deputy Commissioner further instructed the agency to complete the remaining work in a time-bound manner by March 2026, in accordance with the approved timeline.
He reiterated that digitisation of records is a key administrative reform aimed at improving transparency, efficiency and ease of access to public records.The initiative will yield significant benefits, including substantial saving of physical space, easy and quick retrieval of records, enhanced safety and preservation of valuable documents, and creation of a reliable and permanent digital repository of public records.
This will ultimately strengthen governance, improve inter-departmental coordination and provide faster, citizen-centric services.The officers concerned were directed to closely monitor the progress and submit periodic status reports to ensure timely completion and maintenance of quality standards.